Frequently Asked Questions

Is there a requirement to hold an Annual Meeting with Parents?

As a result of the School Standards and Organisation (Wales) Act 2013, which came into force on 4th May 2013, a school governing body is no longer required to hold an annual parents meeting.

Parents are major stakeholders in the school community and have a clear and strong interest in their child’s education. It is therefore important that the governing body actively engages with parents, and remain accountable, by providing them with information and opportunities to discuss and have an input into school.

The School Standards and Organisation (Wales) Act 2013 now enables parents of registered pupils at the school to request up to three meetings per year with the governing body via a petition. A brief summary is provided below.

The governing body must hold a meeting within 25 school days of receiving the petition, providing that:

  1. the petition contains the signatures of the required minimum number of parents of registered pupils at the school, which is the lower of the following:—
    – (a) the parents of 10% of registered pupils, or —
    – (b) the parents of 30 registered pupils.
  2. the meeting requested by parents must be to discuss a matter relating to the school.
  3. there will be no more than three meetings held during the year in which the first petition is received.
  4. there are sufficient school days left in the school year for the meeting to be held.

The meeting is open to all parents of registered pupils at the school, the headteacher and any other persons invited by the governing body. As soon as reasonably practicable, the governing body must notify all parents of registered pupils at the school in writing, the date of the meeting and the matter to be discussed.

Further detailed information is provided on the statutory requirement for these meetings, petitions and the process for holding the meetings can be found in Welsh Government guidance on
Parents Meetings: statutory guidance to the governing bodies of maintained schools in Wales regarding the duty to hold meetings with parents


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